About Meeting Rooms in Gurgaon
Gurgaon is located near the Delhi–Haryana border, approximately 30 kilometers (19 miles) to the southwest of the national capital, New Delhi. It stands as the second-largest information technology hub and the third-largest financial and banking hub in India. Serving as the headquarters for numerous major Indian companies, Gurgaon is a thriving hub for startups and hosts local offices for over 250 Fortune 500 companies.
It is a hub for many corporate offices. Meeting rooms are crucial in business for fostering collaboration, decision-making, and effective communication among team members and stakeholders. These spaces provide a structured environment for discussions, presentations, and brainstorming sessions, contributing to enhanced productivity, innovation, and the overall success of the organization. Thus, the surge in demand for meeting rooms is a normal trend.
What is the Price of Meeting Rooms in Gurgaon?
Average meeting room rental in Gurgaon depends on the size, location, facilities, and services offered. For example, a small meeting room may cost around Rs. 300 per hour, while a larger meeting room may cost around Rs. 2000 per hour.
The cost also depends on the amenities, such as Wi-Fi, projector, whiteboard, catering, etc. Meeting rooms in prime locations such as DLF Cyber City and Udyog Vihar are more expensive than those located in the outskirts. The rent also varies depending on the type of meeting room. Conference rooms are generally more expensive than board rooms. The availability of the meeting room and the time of the day also affect the cost.
Meeting rooms in Gurgaon may offer discounts for overnight bookings or multiple days. It is also essential to check for any hidden charges, such as for parking or for using additional services. Before renting a meeting room, it is wise to compare the cost and services offered by different venues. Online comparison sites can help in this regard. To get the best deal, it is important to book in advance and take advantage of any promotional offers.
Top 10 Meeting Rooms in Gurgaon
Here is the list of 10 meeting room providers in Gurgaon:
1. Awfis
Awfis is a leading player in the co-working sector, delivering adaptable and inventive office solutions tailored to meet the diverse requirements of businesses and individuals. Founded with the goal of revolutionizing workspaces, Awfis offers various choices such as hot desks, dedicated offices, and meeting rooms, all furnished with contemporary amenities and technology. Its user-friendly platform facilitates effortless booking and access to workspaces, making Awfis an appealing option for freelancers, startups, and established enterprises seeking dynamic and professional work settings.
2. WeWork
WeWork, a globally recognized company established in 2010, provides flexible co-working spaces and services for professionals and businesses, expanding rapidly to major cities worldwide. Offering diverse workspaces like private offices, meeting rooms, and shared areas, WeWork focuses on fostering collaboration and productivity. In Gurgaon, WeWork serves as a prominent co-working hub, featuring a diverse range of meeting rooms designed to accommodate various business needs. These well-equipped spaces create a professional atmosphere for productive discussions, presentations, and team gatherings.
3. CoWrks
CoWrks, akin to other co-working entities, supplies flexible and collaborative workspaces for professionals and businesses, with multiple locations across major Indian cities, including Gurgaon. Ensuring accessibility and convenience, CoWrks provides options like private meeting rooms, shared workspaces, and event spaces. Their modern and well-equipped facilities, coupled with a variety of membership plans, cater to the needs of individuals and companies. With several convenient locations in Gurgaon CoWrks stands as a reliable choice for those seeking contemporary co-working solutions.
4. Regus
Regus is a global provider of flexible office spaces, co-working solutions, and virtual offices. Operating in numerous countries, Regus caters to businesses of all sizes with fully equipped offices, meeting rooms, and business lounges. Their diverse workspace options address varied professional needs in a dynamic work environment, offering a wide range of meeting rooms and flexible membership choices. Regus allows hourly booking for meeting rooms, providing flexibility for those in need of adaptable meeting spaces.
5. Smartworks
Smartworks, headquartered in Delhi, is an Indian provider specializing in flexible office spaces and co-working solutions. With offerings including private offices, shared workspaces, meeting rooms, and virtual offices, Smartworks focuses on creating vibrant and productive work environments. Their meeting rooms, equipped with the latest technologies, cater to various group sizes. Smartworks provides flexible membership plans, enabling businesses to choose suitable options.
6. GoFloaters
GoFloaters is a platform facilitating instant booking of work and meeting spaces, specializing in serviced offices, co-working spaces, and meeting room facilities. Aimed at providing flexible and fully equipped workspace solutions, GoFloaters offers meeting rooms for rent by the hour in prime locations in Gurgaon, NCR, and other Indian cities. These rooms are equipped with essential amenities, and users can order food and drinks from the on-site cafe. Rates depend on room size and duration, with discounts available for multiple bookings or extended rentals.
7. IndiQube
IndiQube, headquartered in Bangalore, provides co-working spaces and managed office solutions, including shared offices, private offices, meeting rooms, and virtual offices. A leading coworking meeting room provider in Gurgaon and other major cities in India, IndiQube caters to businesses of all sizes. Offering a variety of meeting room options and additional services like catering and AV equipment, IndiQube ensures a smooth and productive meeting experience.
8. 91Springboard
91Springboard, based in Delhi, is an Indian co-working space provider offering flexible office spaces, shared workspaces, and amenities for startups, freelancers, and businesses. Focused on creating collaborative work environments, 91Springboard stands as a top coworking meeting room provider in Gurgaon and other major cities in India. Their meeting room options range from private to open spaces, fostering a community for networking and collaboration.
9. The Office Pass (TOP)
“The Office Pass” (TOP) is an India-based premium quality co-working and managed office space provider that delivers flexible office solutions, meeting rooms, and virtual office services. A popular coworking meeting room provider in Gurgaon, South Delhi, and Noida TOP offers various meeting rooms, including private and shared spaces, equipped with essential amenities like high-speed internet, audio/visual equipment, and whiteboards.
10. Nukleus
Nukleus stands as a premier coworking venue, providing a professional environment featuring startup zones, flexible and dedicated desks, private cabins, meeting rooms, and innovative spaces. Their comprehensive services extend to fully serviced and managed workspaces for enterprises with a workforce ranging from 50 to 500 seats. Nukleus offers an all-inclusive office space solution, whether it’s a permanent corporate office, a modern plug-and-play station, a virtual office, or a coworking space across various locations in the NCR Region.
Top Locations to Schedule Meetings in Gurgaon
The following is a list of top locations to consider for your next meeting in Gurgaon.
- Meeting Rooms in MG Road, Gurgaon: MG Road is one of the most important roads in the city and is lined with several corporate offices, malls, restaurants and other attractions. It is also home to several meeting rooms, which provide a convenient location for business meetings and conferences.
- Meeting Rooms in Golf Course Extension Road: Golf Course Extension Road is a major road in the city of Gurgaon in India. The road is a popular destination for hosting corporate events and meetings, as it provides easy access to the city’s business district.
- Meeting Rooms in Golf Course Road, Gurgaon: Golf Course Road is a major thoroughfare in Gurgaon, India. It is a six-lane road running along the Golf Course Development Authority of Gurgaon. It runs from Sector 29 to the intersection of NH-48 and the Delhi-Gurgaon Expressway. It is home to many of the city’s most important commercial and residential locations, as well as several meeting rooms.
- Meeting Rooms in Sohna Road, Gurgaon: Sohna Road is a major thoroughfare in the Indian city of Gurgaon, located in the state of Haryana. Sohna Road is a popular destination for meetings and conferences, as it is home to several meeting rooms, seminar halls and conference centres, all of which are equipped with the latest technology and amenities.
- Unitech Cyber Park, Gurgaon: Unitech Cyber Park is a commercial development located in Gurgaon, India. It is a modern, state-of-the-art business park designed to meet the needs of the corporate sector, offering world-class amenities and infrastructure.
- Cyber City, Gurgaon: Cyber City is a modern business park located in Gurgaon, India. It is a hub for many multinational corporations and domestic businesses. The complex is well-equipped with meeting rooms, conference rooms and other facilities.
- Cyber Hub, Gurgaon: Cyber Hub is a popular meeting and entertainment destination located in Gurgaon, India. The hub offers a variety of multi-cuisine restaurants, cafes, pubs and bars, along with retail stores, gaming arcades and a cinema complex.
- Sector 18, Gurgaon: Sector 18 in Gurgaon is the hub of corporate activity in the city. It is home to many of the city’s top IT and corporate companies and is the site of many of the city’s most important meetings.
Things to Consider When Selecting Meeting Rooms in Gurgaon
Selecting meeting rooms in Gurgaon can be a challenging task, as there are many factors to consider. Here are a few key points to keep in mind when choosing a meeting room in Gurgaon:
- Location: The location of the meeting room should be convenient for all participants. It should be easily accessible, with sufficient parking facilities and close to public transportation options.
- Size: The meeting room size should be appropriate for the number of participants. Consider whether the room will accommodate everyone comfortably and has enough space for presentations and other materials.
- Amenities: The meeting room should have adequate amenities to ensure a productive meeting. This includes a projector, Wi-Fi, comfortable seating and other necessary equipment.
- Cost: The cost of the meeting room should be kept in mind. The price should be reasonable, given the amenities, size and location.
- Security: The meeting room should have adequate security measures in place and this includes having security guards, surveillance cameras and other safety protocols.
Considering these factors, you can choose a meeting room that is right for your needs. With a well-chosen meeting room, your team can be productive and efficient.
Why Do Businesses Require Meeting Rooms?
Meeting rooms play a vital role in the success of businesses by providing a professional environment, fostering collaboration, offering necessary resources, and facilitating organized and productive discussions. Some of the key importance of meeting rooms are briefly explained below:
- Facilitating Important Conversations and Decisions: Meeting rooms are essential for businesses as they offer a dedicated space for crucial discussions and decision-making processes involving employees and clients.
- Comfortable and Private Setting: Meeting rooms provide a comfortable and private environment for executives, staff, and clients to convene and discuss matters relevant to the business.
- Creating a Focus on Collaboration and Productivity: Dedicated meeting spaces contribute to an atmosphere of focus, collaboration, and productivity, enabling teams to work together efficiently and achieve better results.
- Equipped with Technology and Resources: Meeting rooms are often equipped with essential technology such as smart boards, projectors, and audio/visual equipment, facilitating the seamless presentation of ideas and concepts during meetings.
- Enhanced Communication through Technology: The technology in meeting rooms enables the effective illustration of ideas, making it easier to convey important information and ensuring that everyone is on the same page.
- Better Organization of Meeting Agenda: Having a designated meeting area allows for better organization of the meeting agenda, ensuring that all stakeholders are present and contributing, leading to more efficient use of time and resources.
- Professional Atmosphere: Meeting rooms provide a professional setting, which is crucial for important conversations and decision-making, enhancing the overall image of the business.
- Efficient Utilization of Resources: The availability of meeting rooms ensures the efficient use of resources, as teams can gather in a centralized location with the necessary tools, avoiding the need for ad-hoc arrangements.
- Improved Time Management: A dedicated meeting space allows for a more structured approach to meetings, aiding in better time management and ensuring that discussions stay on track.In summary, meeting rooms play a vital role in the success of businesses by providing a professional environment, fostering collaboration, offering necessary resources, and facilitating organized and productive discussions.
Why Choose myHQ For Booking Meeting Rooms in Gurgaon?
myHQ is an ideal platform for booking meeting rooms in Gurgaon. It offers a variety of meeting rooms to choose from, ranging from large board rooms to smaller focus rooms. It also provides a range of additional services to make booking a meeting room more convenient. These include providing audio-visual equipment, catering services and even hosting events. Users can also easily manage their bookings, make payments and even access their meeting room remotely. Furthermore, myHQ provides 24/7 customer service to ensure that all customer needs are met.